February 21, 2024

Mastering Time Management and Boosting Productivity: Tools and Strategies


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I’m an executive coach and accomplished business consultant who brings experience as a two-time start-up Chief Operating Officer, small business and entrepreneurial expert, and coach to my work. Learn more about me here!

Meet Brandi Keiser

In today’s fast-paced world, effective time management and productivity are crucial when you’re striving to reach your full potential. Whether you’re an executive coach like me or pursuing any other ambitious goals, efficient time management can make a world of difference. Let’s talk a bit about this art form (yes, you heard me right) and some strategies and tools that will help you become the Rembrandt of making the most of your time!

Understanding Time Management:

Time management is the art of allocating your time wisely to achieve your goals efficiently. To do this, remember these three key principles:

  1. Set Clear Goals: Define your short-term and long-term objectives. Knowing what you want to achieve is the first step in managing your time effectively.
  1. Prioritize Tasks: Not all tasks are created equal. Use methods like the Eisenhower Matrix (a tool to help you organize your To-Dos by urgency) to differentiate between priority tasks and those that may have more lead time.
  1. Create a Schedule: Develop a daily or weekly schedule to allocate time for various activities. Ensure you have dedicated blocks for focused work, meetings, and breaks.

Tools for Time Management:

  1. Full Focus Planner: If you’re goal-oriented, the Full Focus Planner is an excellent tool for you. It encourages you to set quarterly goals, break them down into actionable tasks, and track your progress. The daily and weekly layouts help you stay on track and prioritize effectively.
  1. Trello: Trello is a versatile project management tool. Create boards for different projects, add tasks as cards, and move them through columns as you progress. It’s a visual way to manage your workload.
  1. Pomodoro Technique: This technique involves working in short, focused bursts (usually 25 minutes) followed by a short break. Apps like Pomodone can help you implement this method.

Boosting Productivity:

So, you’ve mastered effective time management. Kudos! Now, let’s boost your productivity:

  1. Eliminate Distractions: Identify common distractions and find ways to minimize them. This may include silencing notifications, setting specific work hours, or creating a dedicated workspace. 
  1. Batching: Group similar tasks together and tackle them in a single batch. This minimizes the mental energy required to switch between different types of work.
  1. Delegate: If possible, delegate tasks that don’t require your unique skills. Delegation frees up your time for more critical activities.

As an executive coach or anyone aiming for personal and professional growth, mastering time management and boosting productivity are essential. The tools and strategies mentioned in this blog can be powerful assets on your journey to success. Remember, effective time management is not about doing more. It’s about doing what matters most efficiently.

So, take control of your time, set clear goals, and watch your productivity soar! With dedication and the right tools, you can achieve remarkable results and move closer to your professional goals.

All my best and more,


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